DIGITAL FILING
The service consists of reception of paper forms and of image acquisition with related optical filing .
The captured image, according to the client’s request, could be memorized on a storage device (CD-ROM) or could be viewed on the internet.
Paper documents are returned periodically to the client or, alternatively, stored in our archives with the possibility to search for and dispatch them.
The offer’s advantage is represented by less costs, deriving from storage, for the client.
The service could develop in two different ways:
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To capture images from paper documents, index and store them (on CD or WEB) in order to perform a rapid consultation for printing;
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To acquire the returned forms sent to customers (i.e. Marketing Campaigns) and manage administrative documents such as contracts, personnel records, various documents.
The document gets to the service centre, where it is prepared for optical capture and scanning in order to create an electronic image to be stored.
Later, indexing is involved. That is organization of documents according to specific keys, in order to carry out rapid searches (i.e. surname and name, contract code, date, etc.). It is necessary to memorize the document image on a database and to, primarily, define the keys with the client.
The database, once created through indexing, and the reference (data-consulting) software are mastered on a CD Rom.
The storage device containing the images and the forms, packed in appropriate boxes, are transferred to the client.
REVERSE HYBRID MAIL (RHM)
An optical storage system is related to the return cycle management for registered letters with receipt and ordinary mail.
The system allows to manage:
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